Internal City Art Gallery Information

updated: 4/28/2013


  1. CALENDAR - Events/Important Dates for Artists
  2. City Art Internal Documents
  3. EMAIL LISTS - descriptions & subscribe/unsubscribe
  4. Submit Your Art for our Website
  5. Submit your Artwork for our POSTCARD
  6. Who Has Keys to the Gallery?
  7. Submit Your Workshop Idea to the Gallery
  8. EMERGENCY Shift Sitter List
  9. Can I hold an EVENT at CityArt?
  10. Curators and Theme Show Organizers
CityArt Public Homepage
POS User Guide
User Guide
Pre-Training Preparation

Pre-Training Preparation

1 - Calendar Events/Important Dates for Artists

2 - Internal Documents

Here are links to the documents you'll need most often:

Member Handbook
The Book - link not ready yet
Daily Log - afternoon shift
Daily Log - evening shift
POS User Guide
Curator Duties
Theme Show Organizer Duties

These and all the rest of the forms, guides and design files can be found in our City Art Documents Repository

3 - Email Lists

3.1 CityArt Member e-mail List (you SHOULD be on this List)

The gallery uses this list to communicate with our members any important news or calls for action. On average, you should receive 1-3 emails from this list per month. All active members should be on this list. You were either added when you were accepted or you were asked to add yourself.

Subscribe to CityArt Member Email List

You may unsubscribe at any time.

3.2 CityArt Visitor e-mail List

This is the email list of folks who have visited our gallery and signed up in our book to receive our newsletter. Unless something exceptional is happening, we send out 1 email per month inviting our visitors to our First Friday Opening. Feel free to join this email list (below). You may want to forward our newsletter to your own email list if you are in the show.

Subscribe to CityArt Visitor Email List

You may unsubscribe at any time.

3.3 CityArt GoogleGroup e-mail List

This list is a vehicle for member to member communication. If you have a "call for artists" you want to share or a great deal on artists supplies, or a show at some other gallery, feel free to use this list. The list is open to all, not just CityArt gallery members, so invite your friends to join.

Click Here for CityArt Member-to-Member Google Group

You may unsubscribe at any time.

3.4 City Art Board e-mail List

There is City Art Board, a group of artists who volunteer extra time/energy to help run the gallery and make decisions about our future and the way we operate. If you are interested in becoming part of this group, please let a board member know and if there are openings in the board they will let you know what happens next. If you would just like to be more involved with the gallery and help out there are logs of volunteer opportunities where you can get involved without having to commit to a monthly board meeting. Listen for these opportunities at the monthly Pot Luck/Planning Meetings.

4 - Submit Your Art for our Website

To be added to the Artist page, click ADD ME TO THE ARTISTS PAGE and put together an email that includes: your name, your email, your website, and your artist's media. Attach a jpg image of your art (height at least 400 pixels), and include the title, dimensions, media, and year.

If you're already on the website, feel free to use this link to send a fresh image to change things up.

5 - Submit your Artwork for our POSTCARD

Guidelines for postcard and press release submissions

Postcard submissions are voted for by the Board members. The chosen submission
is used for the front of that month's card. Not all submissions will be used as postcards.
Press release images will be used as needed.
Only artists showing in the gallery during the month are eligible.

File Specifications:

  1. JPEG (.jpg) or TIFF (.tiff) - Best/Max quality.
  2. RGB, CMYK and Grayscale are acceptable
  3. Resolution of 300 dpi (not 72). This is critical.
  4. Four inches minimum on the shortest side of image (Larger sizes are appreciated, as they allow for
    creative cropping. The image doesn't have to be the exact size or shape of the postcard.)
  5. Attach only one (1) image per email.
  6. You MUST include: Artist, Title, Date, and Media.


DEADLINE: Must be received no later than the last day of the second previous month.
(i.e., if you are submitting an image for the April postcard, you must send it no later than Feb. 28).

6 - Who Has Keys to the Gallery?

Openers, Backup Openers, Curators, Volunteers,... a bunch of people.
Here is a link to a list of artists and their contact information:

7 - Submit Your Workshop Idea to the Gallery

Would you like to hold a workshop or similar event at the Gallery? We think that is great! First read the Guidelines for Holding a Workshop at the Gallery. Then write a proposal and send it to Tony for feedback, approval, and scheduling.

To get you started, here is a Sample Workshop Proposal written by one of our excellent artist members.

8 - EMERGENCY Shift Sitter List

You are in charge of making sure your shift is filled. If you cannot work a shift you have signed up for, make sure to find another artist who will switch with you. However, sometimes emergencies do happen. It can be difficult to find another artist to cover for you in the midst of an emergency.

The EMERGENCY Shift Sitter List is a list of member artists who are willing to provide emergency shift coverage in exchange for financial compensation. We suggest $50 for a single shift. The arrangement and payment for emergency shift coverage should be handled entirely by the member needing shift coverage. As a courtesy, please notify the curator if emergency shift coverage arrangements have been made.

EMERGENCY Shift Sitter List:
Tom Heinz - (650)-834-7897 -
Colin Sjostedt - (415) 378-3387 -
Sonja Ljubinkovic - (415) 685-7362 - - preffered contact by phone, texting
Suzane Beaubrun - (415) 637-9797 -
Diana Hartman - (408) 585-8416 -
Allison Snopek - (415) 312-5725 -
Laura Christensen - home: (925) 253-7754 ; cell: (925) 212-0337 -
Danja Critchell - (415) 563-0591 -
Dan Shehan - (415) 314-8426 -
C.S. Conlisk - (415) 407-5303 -

Want to be an Emergency Shift Sitter too? Email your name & phone # to: ADD ME TO THE EMERGENCY LIST

9 - Can I hold an EVENT at CityArt?

City Art member artists are encouraged to hold events at the gallery outside of normal gallery hours -- poetry readings, birthday
parties, artist receptions, receptions for organizations that you are involved with, etc. The holding of events does bring up certain
legal and liability issues; these EVENT GUIDELINES are designed to prevent problems that could threaten the legal or financial
viability of the gallery.

10 - Curators & Theme Show Organizers